RFQ Reference: ACE/CEFOR/PROC/GDS/2024/0063 | Date: Ā 2024-10-14 |
SECTION 1: REQUEST FOR QUOTATION TO PROCURE AND INSTALL SUNDRY EQUIPMENT AND FITTINGS AT ACE-CEFOR SEEDING LABORATORY
The World Bank Africa Centre of Excellence in Oilfield Chemicals Research (ACE-CEFOR), University of Port Harcourt (Uniport), received Grant ID No: 60029544 from the World Bank and wants to use part of it to procure the services of a vendor for the above supply work.
This Request for Quotation comprises the following documents:
Section 1: This request letter
Section 2: RFQ Instructions and Data
When preparing your quotation, please be guided by the RFQ Instructions and Data. Please note that quotations must be submitted using Annex 2 Quotation Submission Form and Annex 3 Technical and Financial Offer, by the evaluation method and by the date and time indicated. It is your responsibility to ensure that your quotation is submitted on or before the deadline. Quotations received after the submission deadline, for whatever reason, will not be considered for evaluation.
Thank you and we look forward to receiving your quotations.
Prof Ibisime Etela
Procurement Officer
SECTION 2: RFQ INSTRUCTIONS AND DATA
Deadline for the Submission of Quotation | 12.00 noon, Friday, October 25, 2024 If any doubt exists as to the time zone in which the quotation should be submitted, refer to http://www.timeanddate.com/worldclock/. |
Method of Submission | Quotations must be submitted as follows: E-tendering ā ACE-CEFOR ERP Portal Courier / Hand delivery Other Registration on the Portal may be done at www.ceforerp.com/register. All required up to date compliance documents SHALL be uploaded on the portal after registration. |
Cost of preparation of quotation | ACE-CEFOR shall not be responsible for any costs associated with a Supplierās preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. |
Conflict of Interest | ACE-CEFOR encourages every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to ACE-CEFOR if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. |
General Conditions of Contract | Any Purchase Order or contract that will be issued as a result of this RFQ shall be subject to the ACE-CEFOR General Conditions of Contract for provision of goods/services as detailed in the contract agreement letter. |
Eligibility | Bidders with registered firms in Nigeria shall have the legal capacity to enter a binding contract with ACE-CEFOR and to deliver in the country |
Currency of Quotation | Quotations shall be quoted in NGN (Nigerian Naira) |
Duties and taxes | All quotations shall be submitted inclusive of the approved Value Added Tax Rate of Nigeria which will be remitted to the Federal Government of Nigeria On Behalf of all contractors. |
Language of quotation and documentation including catalogues, instructions and operating manuals | English |
Documents to be submitted | Bidders shall upload the following documents to the portal during registration: Compliance Documents (Certificate of Corporate Affairs Registration),NSITF Certificate, PENCOM Certificate, ITF Certificate, Recent three (3) Years TAX Clearance Certificate and any other relevant documentation |
Quotation validity period | Quotations shall remain valid for the period as stated in the Official RFQ Letter Which will be sent to Fully registered Bidders with complete Documentations |
Price variation | No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received. |
Partial Quotes | ā Not permitted Permitted by Lots only |
Payment Terms | ā 100% on full delivery of the Contract |
Contact Person for correspondence, notifications and clarifications | E-mail address: ibisime.etela@uniport.edu.ng Attention: Quotations shall not be submitted to this address but to the address for quotation submission above. |
Clarifications | Requests for clarification from bidders will not be accepted any later than 1 day before the submission deadline. Responses to request for clarification will be communicated to ACE-CEFOR by email. ibisime.etela@uniport.edu.ng |
Evaluation method | ā The contract will be awarded to vendor who score the highest combined scoring method using a distribution of 70%-30% of technical evaluation and financial proposal |
Right not to accept any quotation | ACE-CEFOR is not bound to accept any quotation, nor award a contract or Purchase Order |
Right to vary requirement at time of award | At the time of award of Contract or Purchase Order, ACE-CEFOR reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum 25% of the total offer, without any change in the submitted price or other terms and conditions. |
Schedule of Requirements/Specifications | Will be available on the portal to bidders upon registration and successful upload of compliance documents |
Policies and procedures | This RFQ is conducted in accordance with Policies and Procedures of ACE-CEFOR |